ООН: волонтерська позиція в Нью-Йорку
Волонтерська позиція: International Specialist, Program Support Assistant
Організація: UNDP
Вимоги: мінімум 25 років, два роки досвіду у administrative and operational management experience
United States of America, New York (USA)
Термін: 6 місяців
Дедлайн: 20 грудня
The Programme Support Volunteer will:
- Process and support operations and travel logistics for the CSMT
- Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series
- Provide administrative support to CSMT
Process and support operations and travel logistics for the CSMT
- Manage virtual or in-person (when relevant) logistics for set-up, execution of events and meetings for the CSMT
- Liase closely with a UNDP-contracted travel agent and follow-up to ensure that all funded participants receive airfare and DSA, and required visas, well in advance of meeting/mission dates; coordinate and facilitate changes and/or emergency provisions between the traveler and travel agent;
- Process travel claims (F10/ER) of all above-mentioned UNDP and non-UNDP travelers;
- Follow-up with HQ operations and travel support units to ensure that approvals of all related requisitions, POs and vouchers from HQ, RH and Country Offices are issued in a timely basis,
- Maintain an updated and shareable mission plan in the relevant corporate format
- Maintain an updated Travel Finances Tracking table
- Provide other Operations support as needed
Coordinate, host, and manage the day-to-day organization of the UNDP Webinar series
- Identify future webinar topics
- Facilitate communications between all webinar guests and moderators through Email and Microsoft Teams
- Manage the webinar calendar
- Organize and run all webinar prep calls
- Assist all webinar guests with any and all questions they have
- Act as host for each webinar on Zoom
- Run all presentations and visuals when applicable
- Facilitate the Zoom chat box during the webinar
- Manage all audio/visual settings during the webinar
- Record each webinar
- Prepare weekly and individual banners
- Create calendar invitations
- Design and send all promotional Mailchimp emails
- Publish banners and announcements on Microsoft Teams
- Upload videos to all libraries in a timely manner after each webinar
- Publish the recording, the ppt and other resources on Microsoft Teams
- Prepare the Q&A from the chatbot to be shared with the presenters
- Write thank you email to all presenters
- Aid in the evolution of the UNDP COVID-19 Webinar as it becomes a permanent knowledge-sharing tool within the UNDP; Work with the Head of CSMT to strategize and implement new aspects of the webinar as it evolves into a new form within the Communities of Practice within UNDP
Provide administrative support to CSMT
- Liaise with the ICT for email creation requests (follow-up, troubleshooting, etc)
- Produce and distribute NTFs, memos, minutes of meetings related to procurement process or any other related processes;
- Coordinate the participants lists for trainings and workshops organized by the SURGE Academy: send registration form, follow up for submission of documents registration, draft Invitation Letters and Release Agreements for SURGE advisors, follow up the signature process, etc
- Electronically file all relevant documents in Sharepoint/MS Teams libraries
- Set up meetings and calendar invites for the CSMT
- Support the internal communication in the team and prepare minutes of the meeting and share with the team
Bachelor degree or equivalent
Education: At least bachelor’s degree in communications, journalism, media, public policy, business or another relevant field, required.
24 Months
REQUIRED:
- 2 years of administrative and operational management experience
- Demonstrated client-facing roles and strong communication skills (required)
- Experience in digital communications; (required)
- Expertise in leveraging internal communication tools to promote events and build brands
- Demonstrated experience in using the MS Office 365 Suite
DESIRABLES:
- Experience facilitating Zoom Webinars
- Understanding of crisis response, the humanitarian system and development
- Demonstrated experience in developing, producing, and editing videos, infographics, infomercials, interviews, and other similar communications products.
- Networking and partnership development skills
- English(Mandatory), Level – Fluent
Administration and administrative assistance
- 2 years of administrative and operational management experience
- Demonstrated client-facing roles and strong communication skills (required)
- Experience in digital communications; (required)
- Expertise in leveraging internal communication tools to promote events and build brands
- Demonstrated experience in using the MS Office 365 Suite
No
Communication, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams
Деталі та подача: https://www.unv.org/calls/USAR000086-8386
